This policy deals only with personal information handled by the Swiss Canadian Chamber. Personal information is information about an identifiable individual, excluding business contact information. The following explains how the Swiss Canadian Chamber handles personal information. The Swiss Canadian Chamber reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.
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Purposes for Collection, Use and Disclosure of Personal Information
The purpose for which the Swiss Canadian Chamber collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:
- administering Swiss Canadian Chamber membership and providing member services; which include sending out newsletters and other relevant information, informing members of upcoming Swiss Canadian Chamber events and sending out invoices and otherwise administering Swiss Canadian Chamber membership;
- registering for Swiss Canadian Chamber events;
- purchasing various products or services; and
- processing and administering the above or other purposes as necessary.
The Swiss Canadian Chamber seeks consent for all personal information it collects, uses and discloses through information provided to individuals prior to collection, or at the time of collection. For information which is considered to be more sensitive, for example credit card numbers, the Swiss Canadian Chamber will ask for a signature as a sign of consent.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
The Swiss Canadian Chamber does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for the Swiss Canadian Chamber to proceed with a request for information, or provide a product or service. In such cases, the Swiss Canadian Chamber will describe the information required. In all such cases, the Swiss Canadian Chamber limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service.
The Swiss Canadian Chamber collects only information that is voluntarily provided by the individual and undertakes that such information will be kept strictly confidential. The Swiss Canadian Chamber may disclose personal information collected by it without the knowledge or consent of the individual, for example to its lawyers; for purposes relating to an investigation under, the enforcement of or the administration of a law or where required by law to disclose the information. The Swiss Canadian Chamber will not use or disclose personal information without the knowledge or consent of the individual except as authorized by applicable law.
The Swiss Canadian Chamber retains personal information only as long as is necessary to provide the individual with the requested product, service or information. For example, if personal information is given to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting or retention requirements necessitate that the Swiss Canadian Chamber retains information for a specific amount of time. In general, the Swiss Canadian Chamber retains personal information for a period not longer than seven years, in secure storage.
Any personal information that the Swiss Canadian Chamber retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
The Swiss Canadian Chamber respects the privacy of its members, partners, potential Web site visitors and internet users and will protect that privacy as vigorously as possible. Personal information is stored in electronic and physical files that are secure. Security measures include secure locks on filing cabinets, and using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while the Swiss Canadian Chamber strives to protect personal information, it cannot ensure or warrant the security of any information transmitted to it or received from it electronically. This is especially true for information transmitted via e-mail. The Swiss Canadian Chamber has no way of protecting that information until it reaches us. Once a transmission is received, the Swiss Canadian Chamber makes its best efforts to ensure its security on its servers.
Accuracy of and Access to Personal Information Collected
The Swiss Canadian Chamber makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Swiss Canadian Chamber does not routinely update personal information.
At the written request of an individual, he or she may view or edit their personal information as collected by the Swiss Canadian Chamber. The Swiss Canadian Chamber will inform them of what personal information it has about the individual, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the CSA Model Code under which the Swiss Canadian Chamber may not be able to give an individual access to personal information held about them by the Swiss Canadian Chamber. In this case the Swiss Canadian Chamber will explain the reason for this lack of access, as provided by the CSA Model Code. To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated above. In any written request, please include the following information:
- Contact details
- Membership number (where applicable)
- Nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure
Any questions or comments about the Swiss Canadian Chamber’s handling of personal information should be directed to the Privacy Officer.